Project Control Officer (PCO)

The Project Control Officer (PCO) assists with the coordination of projects and programs within the portfolio in addition to administrative duties within the PMO. Scope: Assists Project leads in building schedules, resource coordination, budget/invoice handling, stakeholder coordination of meetings and minutes and compliance with PMO governance for Major and Minor Projects.

Responsibilities

• Collect data needed to support Program/Project Lead
• Log, monitor and control project scope change requests (SCRs)
• Support business in preparation for Business Cases; Ensure one-time and on-going costs are tracked for accurate evaluation of ROI
• May support the PMO team with project updates, and closure in multiple systems/applications as time permits
• Ensure compliance with minimum requirements by QA’ing artifacts before migrating them to the shared repository
• Establish/manage monthly Finance reconciliation process for project budget verification (people,process, tools) and reconciliation
• Provide direct support in relation to financial reporting, planning, and contracting issues to Program/ Project Managers, and Team Leads
• Monitor budget cost distributions including: Budget Reconciliations, Project/Account Forecasting, Revenue Recognition, Margin/Efficiency Reporting, Resource Planning Reporting, and ROI
• Coordinate meetings
• May help educate staff unfamiliar with PMO Methodology to facilitate smooth processing
• Follow-up on team member delivery of status reports, etc on time
• Identify problems / issues and escalate as appropriate
• Follow-up on invoices, ensure proper coding, review of costs, matching to purchase requisitions, contracts, PO’s, etc., review monthly financial reports to submitted invoices, query unexpected charges and obtain copies of supporting documentation, follow-up on outstanding JV’s, corrections, etc., investigate missing charges, track status of requisitions / PO’s / SOWs
• Retain copies of all project related vendor agreements – i.e. LOIs, SOWs, etc
• May participate in process improvement efforts and or the development of new PMO tools or templates
• Work independently and in a team environment under the direction of the Project or Program Manager and relevant IT and business stakeholders as appropriate
• Work with program/project managers to help update and maintain current and accurate project schedules/budgets; As part of this effort, monitor and reconcile allocation of resources (internal/external) to TimeLive with resource effort actually spent working on project tasks
• Manage on-boarding/off-boarding procedures of all contractors and consultants for the all IT projects which includes requesting the building and network access, software/hardware assignments, etc. and work with facility department on workspace allocations
• Manage project team members’ timesheets, and validate timesheets against invoices for 3rd project resources
• Coordinate and manage the routing for SOW, Change Request and contract amendments

Experience

• 5-7 years of project support/coordination experience in an IT environment
• Managing financials for a PMO office
• Working with PMs to extract data needed/when needed for reporting purposes
• Involvement in execution of IT project
• Finance background an asset
• EPPM (Planview, Clarity, MS EPPM) an asset
• Good understanding PMLC / SDLC processes

This is a minimum 6 month contract located in Toronto, ON (work from home until deemed safe).